Crash Course

Best practices
Nonprofits of all sizes and with varying missions — disaster relief-oriented or not — can learn lessons from the American Red Cross and other disaster-relief groups. To maximize success, organizations must optimize their Web sites to convert inbound visitors to donors; leverage search engines and other traffic aggregators to drive traffic; have an e-mail file ready for sending e-communications and promoting appeals; and implement formalized conversion programs with first-time or “disaster-only” donors. (Many non-disaster relief groups pitched in to collect funds online for relief efforts following Sept. 11, the Southeast Asian tsunami and Hurricane Katrina.)

1. Maximizing conversion of site visitors to donors: Following a disaster, prominent fundraising organizations are inundated with Web traffic. The key goal is to maximize the conversion rate of site visitors to donors as well as to yield the highest possible value for each transaction. Techniques that any organization can deploy to impact conversion rates and transaction value for inbound prospective donors include:

• Launching a themed donation form versus using a generic donation form to set more context and sell the appeal;

• Testing different donation form variants and comparing conversion rates;

• Making the gift ask as tangible as possible (e.g., explain what a given level of contribution can support);

• Modifying Web site content, such as home pages and landing pages, to highlight the fundraising campaign and direct visitors to the donation form, and/or setting up a micro-site with campaign-specific messaging and content;

• Encouraging monthly giving, since monthly donors have considerably higher annual donor value and renew at much higher rates; and

• Ensuring that the organization has the capacity to handle a surge in Web traffic.

2. Maximizing campaign promotion: In addition to converting site visitors to donors, successful disaster-fundraising organizations also
implement active outbound promotional strategies. These tactics include:

• Executing effective e-mail campaigns. For example, testing different e-mail message variants (such as subject line, appeal copy, images, etc.) to help optimize response rates, as well as sending follow-up e-mails based on actions or inactions resulting from the initial e-mail sends;

• Optimizing the organization’s Web site for keyword phrases used in search engines (e.g., “Katrina donations”);

• Selectively purchasing keywords on prominent search engines such as Google;

• Requesting links and/or banners on prominent media sites such as Yahoo!;

• Encouraging bloggers to include promotional banners or links on their sites;

• Selectively buying ads on targeted high-traffic Web sites;

• Leveraging third-party e-mail lists from nonprofit affinity groups such as CARE2; and

• Creating corporate partner micro-sites and fundraising efforts to drive workplace philanthropy.

3. Implementing a formalized conversion program: Disaster fundraising typically yields large numbers of new donors. It’s critical to cultivate those constituents to ensure that they support future disaster appeals or, even better, become regular donors. Successful strategies include:

• Sending segmented communications specific to new donors. Such communications should recognize an individual’s specific contributions, provide updates specific to the effort he or she supported, and evangelize the need for ongoing support beyond the disaster. These individuals should initially be suppressed from receiving standard updates and appeals; and

• Promoting monthly giving.

While the overall evolution of Web-based fundraising is still in its early stages, the American Red Cross and many other disaster-relief organizations strongly indicate the direction in which online fundraising
is heading. These groups have generated strong results and achieved
new levels of success by utilizing a number of online best practices.